Compliance

Compliance

FCSAlogosMSR Smartpay is active associate Member of FCSA. Our membership further validates the compliant credentials of all our payroll solutions as they have satisfied the stringent criteria demanded by the recruitment industries leading trade associations.
We understand that it is essential for you to be fully compliant with all of the latest working regulations and legislations. Due to the frequent amendments and the introduction of new legislation; it can be a mind-field to keep up-to-date with all of the changes.

 We are always ready to help you to keep you up-to-date with the requirements.

We work along with tax specialists, Abbey Tax, Accountax, to ensure compliance. All our experienced team are fully up-to-date and aware of all new and existing regulations and legislations. We will make you aware of any changes that affect the way you work or your pay, plus we will also ensure that you will be compliant with HMRC.

Mutuality of obligation

We operate as an ‘over-arching’ Contract of Employment; this is to maintain continuity of employment.We treat all income paid to you from Us as earnings of employment of the worker by deducting full PAYE from these earnings.

Statutory obligations

We have the statutory obligations contain reference to paid holiday entitlement, sick pay, maternity and paternity pay.Our pay slips show clear illustrations including full PAYE is deducted from workers’ earnings.

Contractual obligation

We have a contractual obligation to guarantee a minimum number of hours of work in any 12-month period. The acceptable number of hours guaranteed in an over-arching contract to satisfy HMRC on this point is 336 hours.

We are responsibility to pay the contractor’s salary once a month regardless of whether or not funds have been received from the recruitment agency or end client and this is paid at minimum wage (currently £7.50 per hour); we will pay the Employers NI contributions due on this amount.

Insurance

We have hold Professional Indemnity, Employers Liability and Public Liability insurance.

Expenses Claim

We process all expenses claims in strict accordance with the HMRC guidelines. We insist that all expenses claimed are fully supported by receipts and will not permit any unsubstantiated claims. All receipts are retained and we randomly check frequently to ensure that only allowable and substantiated claims are processed.

We include expenses payments in your calculations of the National Minimum Wage/National Living Wage/other legal minimum payments as directed by legislation?

AWR Monitoring

We flow agency workers’ regulation and we are affiliated with AWR bodies like REC and FCSA.

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